Invoice processing
Pay the right invoices. Catch the wrong ones.
Read supplier invoices and supporting claim costs, match them to project orders and receipts, and queue discrepancies for the commercial or claims reviewer.
Discuss your use caseCorrugated shipping cartons, 18 x 12 x 10, quantity 2,400 at $1.85
Freight and handling $310.00
- Vendor
- Northwind Packaging p. 1
- PO number
- PO-77140 p. 1
- Quantity billed
- 2,400 Line 1
What it handles
Every invoice checked before it is paid.
Invoices are read as they arrive, matched to the purchase order and the receipt, and only the ones that do not match wait for a person.
Vendor, dates, line items, tax and totals read from every invoice, each value linked to the place on the page it came from.
Accounts PayableINV-48213 · Northwind PackagingMismatchExtracted4 fields- Vendor
- Northwind Packaging p. 1
- PO number
- PO-77140 p. 1
- Quantity billed
- 2,400 Line 1
- Total
- $4,750.00 p. 1
Checks- Quantity matches goods receivedReceipt shows 2,000 cartons
- Unit price matches the PO
- Not a duplicate of a paid invoice
Hold for vendor creditApprove partialEach invoice lined up against its purchase order and goods receipt, with the clean ones ready to post and the rest in one queue.
Ask about any vendor, invoice or payment and get an answer drawn from the invoices and contracts, with the source cited.
How it fits
From the AP inbox to your ERP.
Strive reads invoices where they arrive, does the matching in the middle and sends clean records on, so your team only touches the exceptions.
Comes in from
- The AP inboxInvoices and statements as they arrive
- Vendor filesPortal downloads and scanned paper
- Purchase ordersPOs and goods receipts from your systems
- 01ReadEvery invoice, scans included
- 02ExtractHeader and line items, each cited
- 03MatchAgainst the PO, the receipt and the contract
- 04ReviewOnly the mismatches wait for a person
Goes out to
- An app for APThe queue, each invoice beside its source
- Approvals in SlackThe approver, when an invoice needs them
- Back to your ERPMatched invoices posted over the API
What you can do.
Match before you pay
Each invoice checked against its purchase order and goods receipt, line by line.
Catch duplicates
Invoices already paid, or sent twice under a new number, are held before payment.
Check the terms
Prices and payment terms compared with the vendor's agreement, with the clause cited.
Post the clean ones
Matched invoices go to your ERP over the API, so AP works only the exceptions.
Apps for this work
Security
Security your IT team will sign off on.
SOC 2 Type II audited controls, encryption everywhere, single sign-on and role-based access. Your data never trains a model.
Security
SOC 2 Type II
Independently audited security controls, tested over time.
Europe
GDPR
Personal data handled under the EU's data protection rules.
California
CCPA
Personal data handled under California's privacy law.
Controls
Encryption
Encryption runs on every layer, built on Google Cloud's security controls. Data is encrypted at rest with keys held in Google Cloud KMS, and every connection is encrypted in transit, including traffic between our own services. The credentials your connections use are encrypted too, and never appear in an app.
- At rest
- AES-256, on Google Cloud.
- Keys
- Held and managed in Google Cloud KMS.
- In transit
- TLS on every connection into the platform.
- Inside the platform
- Traffic between our own services is encrypted too.
- Connection credentials
- Stored encrypted and entered through secure forms. Never shown in apps.
- Exported apps
- Credentials are left out.
No training on your data
Your data is never used to train AI models, and the AI services we use don’t train on it either: we use them on enterprise terms that exclude training. A data processing addendum makes our commitment contractual, and you decide how long your data is kept.
- AI model training
- Your data is never used to train AI models.
- AI services
- Used on enterprise terms, so they don’t train on your data either.
- In writing
- A data processing addendum makes it a contractual commitment.
- Retention
- You decide how long your data is kept.
Single sign-on
People sign in with the identity provider you already use: Google, Microsoft, Okta, or any provider that supports SAML or OpenID Connect. Their groups map to roles in Strive, so the right access follows them in. Systems connect with API keys.
- Providers
- Google, Microsoft, Okta, and any provider that supports SAML or OpenID Connect.
- Protocols
- SAML and OpenID Connect (OIDC).
- Roles
- Groups in your identity provider map to roles in Strive.
- Systems
- API keys.
- Rate limits
- Requests are limited for each organization.
Role-based access
Role-based access control: each person has a role, and the role decides which apps, data and actions they can use. The Assistant works with the same access as the person using it, so it can only see and do what they can.
- Roles
- Assigned to each person, or mapped from groups in your identity provider.
- Apps and data
- A role decides which apps, records and actions a person can use.
- The Assistant
- It has the same access as the person using it, no more.
- Changes it proposes
- They wait for someone with the right role to approve them.
- Actions that cost money
- They ask for confirmation first.
- Organizations
- Each organization's data is kept separate.
Questions
What people ask about invoice processing.
How do we know the extracted values are right?
Every value links to the exact spot on the invoice it came from, so anyone can check it. Each invoice is also matched against its purchase order and goods receipt, line by line. You can have a person confirm any values you choose before they reach your ERP.
Does it connect to our ERP?
Yes, if your ERP has a REST API, an MCP server or a PostgreSQL database Strive can connect to. Purchase orders and goods receipts are read from there, and matched invoices are posted back over the API.
What does it cost to run our invoices through it?
It depends on how many invoices you run through it in a year. Every agreement is scoped with your team and priced on volume, the AI that reads each page and pulls out the fields is included, and viewers and reviewers are unlimited.
Can we set approval limits by amount?
Yes. You choose which invoices wait for a person and who reviews them, and you can set an amount that sends an invoice to a second approver. Approvers can get a Slack message when an invoice needs them.
Is there an audit trail of who approved what?
Yes. Each decision is tied to the version of the invoice that was reviewed, so you can see who did what and when. Enterprise adds audit log export and custom retention.
Which document-heavy job would you hand over first?
Bring one process you want to improve and the information behind it. We build the first version with you in the session, so the first thing you see is your own work, running.
Contact SalesAn hour of your time and a process you know well. That's all it takes.